CAREER OPPORTUNITY

Administrative Assistant II

Position Summary

Provides administrative and clerical support for assigned college operations in the First Born Program. Must be committed to serving a diverse college community. Actively participates in and contributes to continuous quality improvement.
This position is subject to continuous program funding.

Duties & Responsibilities

• Prepares, processes and tracks financial, personnel, and program and/or departmental documents and transactions.
• Assists in tracking assigned budgets; prepares budget related documents as needed.
• Prepares department requisitions in Banner.
• Prepares and maintains a variety of correspondence, documents, and reports, some being highly confidential.
• Utilizes the college’s database, Banner, and/or program specific database for assigned tasks.
• Participates in the planning and coordination of program/departmental events and activities.
• Researches and prepares a variety of reports and spreadsheets.
• Maintains program/department filing system, electronic and paper.
• Provides assistance to students, staff, and faculty.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Makes travel arrangements for department personnel.
• Maintains office supply inventory; reorders as needed.
• Updates handbooks and policy documents; maintains and updates procedure manual.
• Makes appointments and manages calendars.
• Prepares work orders for maintenance and repair needs.
• Additional duties as assigned.